What is a Corporate Travel Policy? / Apa itu Kebijakan Perjalanan Dinas?

EN: A Corporate Travel Policy is a set of guidelines that define how employees should plan, book, and manage business trips. It includes rules for approvals, bookings, expenses, reimbursements, and safety protocols. ID: Kebijakan Perjalanan Dinas adalah panduan yang menetapkan cara karyawan merencanakan, memesan, dan mengelola perjalanan bisnis. Kebijakan ini mencakup aturan persetujuan, pemesanan, pengeluaran, penggantian biaya, dan protokol keselamatan.

Who needs to follow the Corporate Travel Policy? / Siapa yang wajib mengikuti Kebijakan Perjalanan Dinas?

EN: All employees and contractors traveling on behalf of the company must follow the Corporate Travel Policy, regardless of destination or duration of travel. ID: Seluruh karyawan dan kontraktor yang melakukan perjalanan untuk kepentingan perusahaan wajib mematuhi Kebijakan Perjalanan Dinas, tanpa memandang tujuan atau durasi perjalanan.

How do I get travel approval in my company? / Bagaimana cara mendapatkan persetujuan perjalanan dinas?

EN: Employees must submit a Travel Request Form and obtain approval from their direct manager and the finance department at least 7 working days before departure. ID: Karyawan harus mengajukan Formulir Permintaan Perjalanan dan mendapatkan persetujuan dari atasan langsung serta departemen keuangan minimal 7 hari kerja sebelum keberangkatan.

What expenses are covered by the Corporate Travel Policy? / Pengeluaran apa saja yang ditanggung dalam Kebijakan Perjalanan Dinas?

EN: The policy typically covers flights, accommodation, meals, local transportation, and incidental expenses, up to the daily per diem limit specified for each destination. ID: Kebijakan ini biasanya mencakup tiket pesawat, akomodasi, makan, transportasi lokal, dan pengeluaran tambahan sesuai batas harian (per diem) yang ditetapkan untuk setiap kota tujuan.

How long does reimbursement take after a business trip? / Berapa lama proses penggantian biaya perjalanan dinas?

EN: Reimbursements are usually processed within 14 working days after submission of complete and approved expense documentation. ID: Penggantian biaya biasanya diproses dalam waktu 14 hari kerja setelah dokumen pengeluaran yang lengkap dan disetujui diserahkan.

Does the Corporate Travel Policy include safety and sustainability measures? / Apakah Kebijakan Perjalanan Dinas mencakup aspek keselamatan dan keberlanjutan?

EN: Yes. Employees are required to follow safety protocols, comply with local laws, and choose eco-friendly travel options whenever possible. ID: Ya. Karyawan diwajibkan mengikuti protokol keselamatan, mematuhi hukum setempat, dan memilih opsi perjalanan yang ramah lingkungan jika memungkinkan.

Can a Corporate Travel Policy help my business save money? / Apakah Kebijakan Perjalanan Dinas dapat membantu perusahaan menghemat biaya?

EN: Yes. A well-implemented Corporate Travel Policy reduces unnecessary expenses, ensures cost-effective bookings, and improves budget control. ID: Ya. Kebijakan Perjalanan Dinas yang diterapkan dengan baik dapat mengurangi pengeluaran yang tidak perlu, memastikan pemesanan yang efisien, dan meningkatkan kontrol anggaran.

Corporate Travel Policy Template (Indonesia) – Free Download for Businesses

Bliink
Aug 15
2 min read

Why Every Company Needs a Corporate Travel Policy

Business travel in Indonesia is growing rapidly, with SMEs and corporates sending employees across the country for meetings, events, and training. Without a clear policy, companies risk budget overruns, compliance issues, and employee dissatisfaction.

A Corporate Travel Policy serves as the rulebook for business trips — covering approvals, bookings, expenses, safety, and reporting. With the right template, you can implement a robust policy in less than an hour.

Key benefits of having a travel policy:

Cost control – Set clear expense limits.
Compliance – Align with tax and HR regulations.
Employee safety – Address duty of care requirements.
Process efficiency – Standardize booking and approval flows.

Why This Template is Different?

Our Corporate Travel Policy Template is:

Localized for Indonesia (Bahasa + English)
Customizable for SMEs and corporates
Compliant with Peraturan Perjalanan Dinas best practices
Includes editable DOCX, PDF, and Google Docs formats

Sections Included in the Template

Purpose & Scope
Travel Approval Process
Booking Guidelines (Flights, Hotels, Transport)
Expense Limits & Per Diem Rates
Reimbursement Process & SLA
Duty of Care & Safety Protocols
Sustainability Practices
Reporting & Compliance

How to Customize for Your Company

Step 1: Define approval authorities (Manager, HR, Finance)

Step 2: Set per diem and expense caps based on city

Step 3: Integrate with HRIS or travel management software

Step 4: Train employees and communicate policy updates

Download Your Free Template

Click below to download the Corporate Travel Policy Template (Indonesia):

📄 [DOCX Version]

📄 [PDF Version]

A strong travel policy isn’t just about controlling costs — it’s about empowering employees to travel safely and productively.

With Bliink, you can automate approvals, track expenses, and enforce policy without slowing down your business.

👉 Sign up for free to see how Bliink can bring your travel policy to life. www.bliink.id

Do you want to save more on your business travel?